HIPAA Privacy Policy

1. Our Commitment to Your Privacy

Oly Heart & Vascular Institute is committed to protecting the privacy and security of your Protected Health Information (PHI). This Notice describes how medical information about you may be used and disclosed and how you can access this information in accordance with the Health Insurance Portability and Accountability Act (HIPAA).

2. Information We Collect

Through Online Booking When you schedule an appointment online, we may collect:

Full name
Date of birth
Contact information (phone, email, address)
Insurance information
Reason for visit
Referring physician
Relevant medical information voluntarily submitted

This information is considered Protected Health Information (PHI).

3. How We Use and Disclose Your Information

We may use your PHI for:

A. Treatment

To provide cardiology services including diagnostics, testing, consultations, and follow-up care.

B. Payment

To bill insurance providers and collect payment for services rendered.

C. Healthcare Operations

For quality improvement, credentialing, training, auditing, and compliance.

D. Appointment Reminders

We may contact you via phone, text message, or email to confirm or remind you of your appointment.

E. As Required by Law

Including public health reporting, law enforcement, and regulatory oversight.

4. Online Security Measures

We use:

Encrypted (SSL) website connections
Secure electronic health record (EHR) systems
Limited employee access controls
HIPAA-compliant third-party booking platforms

However, no online system is 100% secure.

5. Your Rights Under HIPAA

You have the right to:

Access and obtain copies of your medical records
Request corrections to your records
Request restrictions on certain disclosures
Request confidential communications
Receive an accounting of disclosures
File a complaint without retaliation

To exercise these rights, contact our Privacy Officer.

6. Filing a Complaint

If you believe your privacy rights have been violated, you may file a complaint with:

U.S. Department of Health and Human Services
Office for Civil Rights
www.hhs.gov/ocr/privacy/hipaa/complaints

You will not be penalized for filing a complaint.

7. Changes to This Policy

We reserve the right to change this Notice at any time. The updated version will be posted on our website.